Doubting Your Capacity?

There’s nothing worse than feeling overwhelmed.

Having too much on your plate is something we can all relate to. And let’s be honest, it stinks. In yesterday’s Pantsless Wisdom, I talked about feeling overwhelmed, and how to work on being less stressed, less distracted, and more focused.

It’s easy to get overwhelmed, but today, I want to share five things that have made a huge difference in keeping me relaxed and focused (because let’s face it, the Jessie Spano, sleeping pills, “I’m So Excited” look isn’t good for any of us).

Exercise

For the past 10 months, I’ve made a serious commitment to my own personal health – which is usually the first thing that gets neglected when life get busy. I can’t tell you the difference it’s made, not only on the scale, but in giving me more energy, helping me focus, and keeping my mind sharp.

Bonus tip: Exercise early, right when you wake up, before anything else. It’ll get your day started off on the right foot and you’ll already feel a sense of accomplishment before even diving into the to-do list.

Be selectively available

I used to leave GChat, Facebook Chat, and Skype open all day. Throughout the day, friends and clients would message me and I’d get distracted from whatever it was I was working on. Over the past six months, I’ve shut all of these down unless I need them for some reason.

When you limit your availability, you lessen the amount of distractions and give a big boost to overall focus. That, and you’ll notice that the people who still really want to get in touch will find a way – don’t worry about losing your friends.

Get caught up

Just recently, I FINALLY got caught up on my Google Reader. Each evening, I do what I can to go to bed with a clear inbox (though this is easier said than done). The point? Get caught up. Organize your desktop, unsubscribe from those old email newsletters you signed up for years ago, write your to-do list before you go to sleep, so you know exactly what needs to be accomplished the next morning.

Leave your credit cards at home

One of the biggest stessors is money (or lack there of). Putting something on your credit card may feel good at the time. But that Louis Vutton bag or second iPad probably isn’t going to feel good when you’re paying it off (plus interest) over the next several months.

I do my best to follow the “Don’t spend what you don’t have” rule. It keeps you from losing control of your spending, and in turn, losing control of your sanity. Unless you can pay it off immediately, use credit sparingly. And if you can’t afford it, don’t use it at all.

Schedule “me” time.

Making time for yourself is the single most important thing you can do for personal health, but also, professional focus. Stepping away from work, distancing yourself from the grind, is probably the best thing you can do for your productivity.

Do something completely mindless. Play a video game. Watch a movie. Walk the dog. Do something that relaxes your mind and clears you head. Whatever it is, add it to your calendar like you would any other meeting – and stick to it. Force yourself to relax, and come back to work with renewed energy, perspective, and focus.

How do you keep from feeling overwhelmed?

I had some great responses from my email subscribers with some of the things they’re doing to stay sane and de-stress:

Crysta Anderson shared some thoughts on prioritization and setting goals. I especially love this:

“I also build mini-deadlines into my day with appropriate rewards. For example, if I hit 500 words of a draft by 10:30 AM, I can go get a cup of coffee. If I complete a certain task by noon, I get a mid-day run. You have to figure out what you respond to and what motivates you. For me, it’s fresh air, coffee, or lunch with a friend.”

Megan Cassidy has a similar tactic:

“I try to always have something to look forward to, big or small. Whether it’s a weekend trip, a manicure, a coffee date with a friend, whatever suits your fancy…schedule it just like your work day or “me” time.”

Stephanie Florence takes advantage of her long commute to rock out with her, well, I’ll let her explain:

“I’ve found it’s easy to become overwhelmed due to long hours in the office and especially as we enter fall and winter. You go to work in the dark. And you leave work in the dark. My hour commute is the time I take advantage of rockin’ out to any and all music. The car is actually only one of two places I willingly sing and as a dancer I find myself working on choreography to the music in my head (gotta keep the hands at 10 and 2, you know ; ) If a friend calls during a jam session, one of the first questions is if I’m out for the night. Not quite… These car rides keep me motivated during the tough (and often tired) times.”

Royale Scuderi points out that often it’s the simplest things that make the biggest difference:

“My best de-stressing tool is my dogs! When I start to feel overwhelmed I take a break and take my dogs for a walk. It helps me slow down, re-focus and put things in perspective, plus the fresh air is a boost to my energy levels!”

Stephen Anfield focuses on what he calls “Green Time”, which simply means getting outdoors and enjoying the fresh air.

What about you? How do you de-stress and get rid of that overwhelmed feeling? Share your technique(s) in the comments below.


12 Responses
  • Sarah Bagley Reply

    I so agree about the tip on exercising.  I get up at 5:30 a.m. each morning to hit my 6 a.m. gym class.  It is my alone time, my time without my iPhone, email, etc…  I can just focus on me.  It is also a great time for me to work out challenges or work through ideas.  I come up with my best solutions while in my spin class!

    The other thing I do when I feel overwhelmed is, I reach out.  I find talking through my feelings with my husband, mom, or good friend helps me put things in perspective.  When I talk things out, I often find there is less to do that I thought.

    • Matt Cheuvront Reply

      Hey Sarah. I can’t tell you how much being active has helped as I continue down the path of being entrepreneur. “Me” time is the first thing that goes when you’re running a business, but it’s important, no matter how busy things get, to always carve out some time each day to step away and focus on your own well being.

      And I agree, simply talking things through with someone else can be and usually is a huge help. The biggest enemy of the overwhelmed is isolation. Get out of your current state and go collaborate and communicate with others.

  • Royale Scuderi Reply

    Nicely done Matt! In addition to the pet breaks, I do make it a point to set aside a block of time for “catching up” and I feel so much better with a clean slate. BTW…Find me on Twitter - 
    http://twitter.com/#!/RoyaleScuderi

    • Matt Cheuvront Reply

      Thanks for contributing, Royale. Just followed you on Twitter. Cheers!

  • Kendrick Shope Reply

    In my experience, one of the biggest contributors to this feeling  is trying to do too much yourself, especially in the beginning stages of starting a new business.  If we allow ourselves to be spread too thin by doing too much or more than we physically can or should we can become very “OVERWHELMED”.  We all have strengths and weakness.  Embrace your strengths, leverage them and make peace with your weakness.  Even for a start up business, in my opinion, it is ok to spend some money to get assistance in areas where you are still learning or an area that is not a strength for you.   In my opinion, that leads to less stress and putting more of our strengths out into the world….GREAT things an only happen when we do that!

    • Matt Cheuvront Reply

      The biggest challenge of being an entrepreneur (as you’ll quickly learn) is admitting that you can’t do it all. Letting go of control (http://bit.ly/iXLUaQ) is the hardest thing to do, but it absolutely MUST be done for your business to grow, and for you to maintain your sanity.

      Thanks for coming by, Kendrick. I can’t wait to watch (and be a part) of your growth and success moving forward.

  • Ally Reply

    I agree with Crysta Anderson, when something is overwhelming I break it up into smaller goals. The hardest part is starting.

    • Matt Cheuvront Reply

      Agreed. Breaking things down into more digestible bites helps a TON when you’re facing those large, daunting tasks. In addition, rewarding yourself for the hard-work you put in, incentivizing your productivity, is great practice as well. Cheers!

  • Devina Divecha Reply

    I agree – I’ve started exercising recently to get my health back on track and it’s making me feel really good about myself. Also…my Google reader had nearly 1000 unread items after just 2-3 weeks of leaving it alone. I had a long weekend recently…caught up on everything and I feel more involved with the bloggers I interact with. I don’t use credit cards, so no problem there! 

    When I feel overwhelmed…I talk to someone I can trust or listen to some good music and unwind… :)

    • Matt Cheuvront Reply

      All great stuff. It sounds like you’ve got things figured out ;) Thanks for reading, Devina!

  • Sabrina Reply

    The scheduling Me time tip is one I’ve just started implementing and am finding it’s a challenge to stick to! I’m starting small though with 5 minute “joy” breaks every 2 hours at work to do something that brings me joy (listen to a fave song, cuddle my dogs, close my eyes and just rest). Despite the challenge, I’m confident I will create this good habit just as easily as I’ve done with the bad ones as I put my mind to it!

  • Drying Machine Reply

    Jiangsu Yutong Drying Engineering Company is a High-New Technology Enterprise in China. With over 14 years of experience, we are able to provide a wide variety of products, including %anchor%, grinding machine, granulator, mixing machine, and more. Features like compact structure, high efficiency, and low energy consumption have resulted in our products being increasingly used in the pharmaceutical, chemical, food, light industry, dyes, mineral products, electronics, ceramics, plastics, agricultural products, pesticides, feed, fertilizers, and other industries.
    Drying Machine https://issuu.com/drying

Leave a Reply